February, 2011

QuickBooks Tip – Synchronize QuickBooks with Microsoft Outlook

Because contact managers store so much more information than QuickBooks needs for lists, only a subset of information contained in the contact manager can be synchronized with QuickBooks. However, you can synchronize the most vital contact information (including name, address, and fax number). Note that you can only synchronize these three lists: Customers & Jobs list Vendor list Other...

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QuickBooks Quik Tip for the Day – Inactive Accounts

There will come a time when accounts, customers, vendors, items etc. that you have created are no longer in use. Once you have used those named previously in a transaction, you cannot delete them. So what do you do with a 35,000 customer list when only 5,000 are still active? Well, you can make them Inactive and that will remove them from the current active list and reduce your time searching to...

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QuickBooks Quik Tip for the Day – Financial Statements

This tip can be used by most QuickBooks users, but would be especially helpful to senior accounting staff who create financial statements. I’m not speaking of the financial statements that QuickBooks creates, but the ones that you see produced by auditors or external accountants. With the QuickBooks Financial Statement Designer, you can merge as many accounts into one as needed. If you...

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QuickBooks Payroll – Part 2 – Adding a New Employee

As mentioned from the previous segment, it is now time to set up an Employee. Working from your Home page click on Employees which will take you to your Employee Centre/Employees tab/New Employee. In the New Employee screen you should see three other tabs: Personal, Address and Contact and Additional Information. In the Change Tabs: field the drop down box will have three other selections:...

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QuickBooks Quik Tip for the Day – Set Closing Date

I have another tip for people in senior accounting positions and especially owners. Far too many people are not aware of the problem that junior people can create by changing data entries in QuickBooks. This can result from voiding, deleting or changing a transaction that was entered in any fiscal period and particularly in a previous fiscal year. This can impact the integrity of your financial...

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