Transactions

The Art of Export/Import in QuickBooks Versions, Part One

The import/export function was designed to alleviate the re-entry of certain types of QuickBooks lists and transactions. This would usually occur when either a company file has grown too large and a decision has been made to create another company file, or you are creating another similar company that is an affiliate to the parent company. The difficulty or ease of exporting/importing lists and...

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What’s New with QuickBooks 2012 – on Sale Today (09/26/11)

I can remember my first encounter with QuickBooks in 2000, and let me tell you from that point till now, this #1 best-selling accounting software in North America, has really developed into a giant for small to medium size companies. With QuickBooks 2012 to go on sale today, there are some new features for everyone, no matter if you are the owner, bookkeeper, accountant or ProAdvisor. As...

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QuickBooks Lists – Deleting and Making Items Inactive

In order to delete items in QuickBooks, they must meet certain criteria, that is they must not have been used in a transaction. If you try to delete it, QuickBooks will issue a warning as per the screen shot to your left. I used this example in a previous tip about a Customer Name base that had grown too large to manage. What I suggested to you at that time was to make the Customer Names that...

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QuickBooks Lists – Renaming List Items

Before renaming a list item, as mentioned previously, so must also consider the impact it may have on prior year financial statements and reports. As always, before you make the change be sure to BACKUP your company file. Sure you can rename any list item but when you do that, Quickbooks automatically changes all existing transactions containing that item. That’s why I say to you, think...

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QuickBooks Quik Tip for the Day – Viewing Transactions

If you are in a senior accounting position and you need to view all or any transactions after the closing date, here’s how you can view those. From the Menu Bar at the top of your screen go to Reports/Accountant & Taxes and choose the Closing Date Exception Report. This will show you any transactions entered or modified after the Closing Date. This is very useful for the year-end...

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